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Privacy Policy – Fenwick Media Limited

The data controller is: Fenwick Media Limited, 9 Colebrook Street, SO23 9LH, Winchester. The data controller may be contacted by post or by the following email:

Fenwick Media Ltd is a virtual event organizer for the asset management community.

Fenwick Media Ltd is committed to handling the personal information of all those we engage with responsibly and in a way that meets the legal requirements of the countries in which we operate.

This privacy policy, together with our Terms and Conditions and any other documents referred to in it, sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us in relation to the following:


Conference registration
Email Marketing

Except for the above, we do not process or analyse your information in any other way, including disclosing your information with third parties, unless required to do so by law.

Conference registration

If you sign up to attend one of our conferences, we will ask you to provide your professional details.  These are:

Name, Job Title, Business Address, Email Address, Telephone Number, Mobile Number, Photograph

We will never collect any unnecessary personal data from you and do not collect data classed as “sensitive” such as health information or information related to political opinion or religious beliefs.


This information provided is gathered in order to determine your suitability to attend our conference and share with you all logistical information.

By attending our conferences, we may pass the information we collect at registration to our conference sponsors and they can contact you after the conference for commercial reasons.

After the conference, we will ask you to complete surveys regarding your experience with us. This data is used for improving the conference offering, and also to inform the sponsors of how their presentations were received. We will check, of course, always check that you are happy to share your feedback and personal data with the sponsors. We will not share your feedback with other third parties without your explicit consent.

There may be a photographer and/or videographer at our physical conferences. This may be used for future marketing material, our website and social media channels.

Email Marketing

When you register to attend one of our conferences, we will ask you if you wish to receive direct marketing from us regarding future conferences. You have the right to ask us not to process your personal data for marketing purposes.


You can choose to stop receiving any form of direct marketing at any time by emailing


We ensure information once received is stored securely and only accessible with the correct authorisation. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy and no transfer of your personal data will take place to an organisation or a country unless there are adequate controls in place including the security of your payment details and other personal information.

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing.

A loss of personal data is known as a data breach. The General Data Protection Regulation imposes requirements on businesses to report breaches within 72 hours. We undertake to inform you if your personal data is compromised and there is a risk to your rights and freedoms as a result.

Your rights

You have rights under data protection law. These are a right to know how your data is being used (transparency), a right to access your data, rights to rectification, erasure, restriction and portability and the right to object to processing. You also have a right to control your consent for marketing purposes, and we will respect this choice at all times.

You also have the right to request access to the information which we hold about you; to know what we hold and obtain a copy.

For further information please contact the Data Controller at

Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page. We will inform you if any changes are of a significant nature.

Contact Us

If you have any questions about this Privacy Policy or relating to our use of your information, write to our Data Protection Officer at Fenwick Media Ltd, 9 Colebrook Street, SO23 9LH, Winchester, UK or email us at

Please also contact us if you wish to exercise your ‘Right to Access’ or ‘Right to be Forgotten’ under the General Data Protection Regulation.

This privacy policy was last updated on 14/12/2020

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